Hygiene guidance

Hygiene measures at FAU

Illustrations: Wear a mask, do not touch your face, wash your hands for 20 seconds, maintain a minimum distance of 1.5 m

Background image: Colourbox.de, Illustrations: FAU/Bärbel Rhades

The health of our students, teaching staff, researchers and staff takes priority at FAU. We have collected the currently valid information and tips for coping safely with the pandemic at FAU in the following guidance. It is based on the 14th Bavarian Regulation on Infection Prevention and Control Measures and the Hygiene Guidance for Universities (Rahmenkonzept für Hochschulen) passed by the Bavarian State Ministries of Science and the Arts and of Public Health and Care Services.

Poster 3G ruleDownloads: Posters, documents, forms

General measures for infection prevention

The measures described below are intended to protect university members by breaking the chain of infection, to preserve the health of students and staff during examinations and practical courses and to contribute to the containment of the pandemic.

A summary of the rules that apply at FAU are available in the infection prevention plan. It is updated regularly, please always use the latest version.

Infection prevention plan

Wherever possible, a minimum distance of 1.5 m must be observed to other people.

Working for FAU

  • Where possible, the multiple occupancy of offices should be avoided
  • Surgical masks do not need to be worn if more than one person is in a shared office or during a meeting if the minimum distance of 1.5m is maintained and the room is ventilated correctly
  • However employees must wear at least a surgical mask when:
    • Leaving their workspace
    • When other people are present who are not employed by the university
    • In communal areas in buildings
  • FFP2 masks must be worn in specific situations (IT work involving client contact, similar technical work, any tasks where the minimum distance cannot be maintained, at-risk persons (as defined by the RKI), individual risk assessment). In these cases, FFP2 masks will be provided by the employer (order form).
  • All students must wear surgical masks in buildings and closed rooms.
  • You can remove your mask once you have reached your designated desk or workplace, provided you can keep a distance of 1.5m to other people at all times.

Studying at FAU

Visitors are generally required to wear a surgical mask.

Further information

As an extra precaution, sneeze guards or screens can be installed in service areas.

Individuals may only be present on campus for the time that is strictly necessary

Special rules agreed by the Bavarian State Ministry of Public Health and Care Services, e.g. for sport, culture, music, gastronomy, conferences/congresses are unaffected by these general rules which apply at FAU and are only incorporated into the special hygiene concepts drafted in consultation with Occupational Safety for these instances (e.g. for field trips, excursions, choir practice, practical activities in our sport centre etc.).

The mask may be removed if necessary for identification purposes, for communicating with people who are hard of hearing or for other necessary reasons.

Downloads

Who is not obliged to wear a face mask?

People are exempt from wearing a face mask pursuant to the currently valid Bavarian Regulation on Infection Prevention and Control Measures if they can prove that wearing a face mask is impossible or infeasible for them due to a disability or for health reasons. A doctor’s certificate giving the official medical diagnosis, the Latin name or the classification of the illness pursuant to ICD 10 and the reason why this exempts the bearer from the obligation to wear a mask is required as proof of medical reasons against wearing a mask. The doctor’s certificate must be up to date.

The Occupational Medical Service is responsible for checking doctor’s certificates at FAU.

Are people who fall into what is known as the 3G category (tested, vaccinated, recovered) exempt from the obligation to wear a face mask?

No. Face masks must be worn wherever the Bavarian Regulation on Infection Prevention and Control Measures stipulates that face masks are required.

Which rules apply for masks at the University Library?

Library staff, visitors and users must wear a surgical mask at all times in all public and communal spaces on University Library premises.

I need to have frequent meetings with my team. We meet in a large room, are at least 1.5 metres apart and ventilate the room regularly. Are we exempt from the obligation to wear masks?

Yes. However, care should be taken to reach an agreement with all attendees at the start of the meeting. If anybody is present who is concerned about masks not being worn (for example because they belong to an at-risk group) and they ask for masks to be worn, this should be respected even if the individual does not want to explain the reason for their concern.

Can Perspex screens (sneeze guards) or face shields be used instead of a mask?

No. Perspex does not provide enough protection. The speaker produces aerosols for the duration of the presentation, and must therefore also wear a mask. Screens or face shields can therefore only be used as an additional protective measure.

Face shields (or clear plastic masks that leave a gap exposed between the plastic and the wearer’s face) and particle filtering masks with an exhalation valve are not permitted, as they let the wearer’s breath flow out to the sides and do not provide sufficient protection.

We have installed protective screens in our open-plan offices. Is it still compulsory to wear a mask?

No, as long as a minimum distance of 1.5 is maintained and the room is ventilated regularly.

Provided social distancing rules are observed, can several people eat in a break room at one time?

Physical distancing and ventilation requirements also apply when using break rooms. The number of people allowed in a room depends exclusively on the number of seats allowed in a room of that size, irrespective of whether people have been vaccinated or have proof of having recovered from a coronavirus infection. Masks can be taken off to eat and drink, but must be put on again immediately.

When recording lectures or giving talks, can the person giving the lecture or talk remove their mask if there are other people in the room?

Yes. Everyone else in the room is wearing a surgical mask.

What are the rules for wearing masks in laboratories?

Those responsible for face-to-face sessions held during the coronavirus pandemic are obliged to draw up special hygiene concepts which become mandatory for the session in question once they have been checked by the member of staff responsible for health and safety matters.

1. Who is responsible for ordering masks?

Heads of organisational units are responsible for ordering masks, rather than employees themselves.

Faculty administrations may request a large quantity of masks from a consolidated order for further distribution. This request may only be made once.

For University Administration staff: Masks for work purposes are purchased and distributed centrally. If you run out of masks, please write an e-mail to the mailroom, with the subject ‘Maskenbestellung’. When ordering FFP2 masks, please use the ‘FFP2 mask procurement form’.

2. Why can’t FAU provide masks for all its staff directly?

FAU does not have a central procurement department. This means that we simply do not have the structures available to provide all staff with masks from a central location at short notice and until the requirements are lifted.

3. Who will cover the costs?

The costs are to be covered primarily by university budget funds from TG 73 or TG 77 or third-party funds not dedicated for any specific purpose held by the procuring institution.

4. What proof of purchase is required? Which cost type applies?

When purchasing FFP2 masks, please attach the FFP2 mask procurement form and the invoice to the payment order. When purchasing surgical masks, no further proof is required apart from the invoice.

Please enter 608000 as the cost type.

5. How should I calculate the number of masks needed?

For a full-time employee who is required to be present in their office for the entire working day, you should calculate a maximum of three surgical masks per day as a precautionary measure.

6. What do masks usually cost?

  • FFP2 masks cost approximately 0.75 euros per mask (masks from China may be cheaper)
  • Surgical masks cost approximately 0,13 euros per mask.

7. How can I check whether the masks are of sufficient quality?

Surgical masks are disposable products that are normally used as a medical device in clinical practice or in doctors’ offices to prevent infection transmission via droplets from the person wearing the mask. They are made from special plastics and consist of several layers.

FFP2 masks are mostly white, often dome-shaped or foldable like a coffee filter and protect the wearer of the mask from particles, droplets and aerosols. Correctly fitted FFP2 masks protect the wearer and other people. Only masks without an exhalation valve are permitted, as only these filter both the inhaled air and the exhaled air over the mask surface and provide protection for both the wearer and other people.

The filtering performance of the mask material of FFP2 masks must comply with the European standard EN 149:2001+A1:2009 and filter at least 94% of the test aerosols.

The test standard (EN 149:2001) is printed on the surface of the FFP2 mask, together with the CE mark and the four-digit identification number of the notified body. The CE mark indicates that the FFP2 masks have undergone a successful conformity assessment procedure.

The requirements for FFP2 masks are also met by the Chinese mask type ‘KN95’ as well as the American standard ‘N95’. To avoid purchasing counterfeit and unsafe ‘KN95’ products, the following must be observed:

  • The product must be labelled as ‘Corona Virus Pandemic Respirator (CPA)’ or as ‘Pandemic Respirator’ down to the smallest packaging unit and the mask must be labelled correctly.
  • The mask should only have one certification label, for example masks may not have both a ‘CE’ and a ‘KN95’ mark.
  • The individual mask must be marked in exactly the same way as all larger packaging units.
  • Relabelled goods must not be used.

Manufacturers, importers and distributors must provide you with the official test certificate.

The identification numbers of defective products can be checked with the EU database Nado. You can use this database to check the four-digit identification numbers of all bodies that are allowed to test and certify masks, such as 1008 for TÜV Rheinland. All faulty FFP2 masks that have been discovered so far by the Federal Institute for Occupational Safety and Health (BAuA), are listed under the heading Dangerous Products in Germany.

The following rules must be observed when shooting films, film sequences or quotes or recording interviews and taking photographs:

Film outside where possible

  • Filming should be done outside wherever possible. Preferably in a spot where it is not obligatory to wear a mask (FAU grounds). Otherwise the rules about social distancing and wearing masks must be observed. If filming groups of 2 or more, the obligation to wear a face covering can be waived provided everyone keeps their distance.
  • Microphones must be protected against any possible contamination with suitable disposable covers.

The following applies to filming inside at FAU:

  • Groups of people interacting in front of the camera (a group counts as any gathering of more than two people) can only be filmed if everyone wears a surgical mask and observes social distancing. This is important to ensure the health and safety of all involved, as well as our credibility.
  • If a representative of FAU is interviewed or gives a quote for a TV or radio broadcast, they should remove their mask for the time spent directly in front of the camera. The film team and other people in the room must then wear a surgical mask to ensure their own protection. The same applies to taking photographs if a person removes their mask in front of the camera. External film and photo teams should bring their own surgical masks.
  • Video talks given, for example, by the President follow the same pattern as interviews, in other words the main speaker should face the camera without a mask whilst the others in the room must wear a surgical mask. If two partners are filmed in a dialogue, they must also wear a surgical face mask and observe social distancing.

If you are unsure about anything or have to deviate from the rules given above, the details of the film shoot should be clarified with Occupational Safety (contact: Friedrich Schüller).

Proof of Covid-19 vaccination, testing or recovery (3G rule) is required at FAU for students and other guests, but not for staff.

You may only attend classes if you have been tested, vaccinated or recovered and you have voluntarily disclosed this status via darfichrein or by handing in a form.

The faculties will organise spot checks to ensure the validity of proof of compliance with the 3G rule.

Please refer to the checklist for information on what proof can be accepted at FAU and the measures that will be taken if you cannot provide proof of vaccination, testing or recovery.

Individuals who cannot provide proof of vaccination, testing or recovery will be prevented from taking part in classes or entering buildings by teaching staff or faculty administration staff, who are required to ensure compliance.

Individuals attending examinations or visiting the campus within their professional duties are exempt from the 3G rule.

Other guests, for example those attending events at the university, will be liable to pay privately for a test in accordance with the 3G rule stipulated in the Fourteenth Bavarian Regulation on Infection Prevention and Control Measures if they are not vaccinated (an antigen test suffices if the traffic light for hospitalisations is green, but a PCR test may be necessary if the traffic light is at amber or red). No funding is available from state or third-party funds.

Official meetings can now be held again in person. Masks (current requirements stipulate surgical masks) do not need to be worn during a meeting if the minimum distance of 1.5m is maintained and the room is ventilated correctly. Please refer to our ventilation concept for further details.

However, care should be taken to reach an agreement with all attendees at the start of the meeting. If anybody is present who is concerned about masks not being worn (for example because they belong to an at-risk group) and they ask for masks to be worn, this should be respected even if the individual does not want to explain the reason for their concern.

The 3G rule does not apply to staff, any external visitors participating in the meeting must provide proof of compliance with the 3G rule.

Current research indicates that the coronavirus SARS-CoV-2 is mainly transmitted via droplets and aerosols. This means that indoor air hygiene also plays a major role in preventing the spread of infection as well as keeping a minimum distance, observing hygiene guidance and wearing a mask. In indoor spaces, ventilation and air exchange are important

measures for preventing infection and preventing the spread of coronavirus SARS-CoV-2. The concentration of airborne viruses is lowest in fresh air.

Sufficient ventilation must therefore be ensured in offices and conference rooms as well as in lecture halls, seminar rooms and laboratory facilities.

Rooms with ventilation systems

All rooms that have ventilation systems on the list of approved rooms at FAU are supplied with the maximum possible amount of fresh air.

At FAU, the required rate of air exchange and the supply of fresh air are ensured by the safe operation of ventilation systems in the

  • lecture halls (see list of approved rooms),
  • seminar rooms (see list of approved rooms),
  • computer rooms (see list of approved rooms),
  • reading rooms at the University Library,
  • swimming pools and sports halls of the Department for Sport Science and Sport.

Further, the following rules apply to the operation of ventilation systems:

  • Ventilation systems must be operated at maximum power before and after a room is used to ensure that the air has been exchanged completely at least once before it is used again,
  • Ventilation systems must not be switched off during opening hours as this would lead to an increased concentration of viruses in the air in the room and consequently to an increase in the risk of infection,
  • Users of a room must check in advance if the ventilation system of the room is in operation or not. Ventilation systems are switched on before and after classes by the facilities department or the Control Centre in accordance with the room allocation in FAU UnivIS or the application for room use. Please contact the Control Centre at +49 9131 85- 27777, e-mail: leitwarte@fau.de if the ventilation system has not been switched on or if it is not working and refrain from using the room until the cause has been clarified.

Ventilation via windows and doors in rooms without ventilation systems

Rooms should be ventilated regularly by opening the windows. Intermittent ventilation by opening the windows and doors wide is considered most effective. This reduces the risk of infection in rooms such as offices and seminar and conference rooms that are used by several people. Ventilation using windows that are permanently tilted open is less effective, but can be used in addition to intermittent ventilation to prevent a rapid and strong increase in concentration of viruses in the air.

The following rules apply for ventilation without ventilation systems:

  • Intermittent ventilation should be carried out at regular intervals. We recommend ventilating offices once per hour and conference rooms and seminar rooms once every 20 minutes. How often rooms are ventilated depends on their size, how many people are using it and for what purpose (e.g. activities with increased aerosol output). Rooms should be ventilated more often during the pandemic. We recommend ventilating offices, conference rooms and seminar rooms every 20 minutes for at least 3 to 10 minutes each time.
  • The duration of intermittent ventilation varies according to the time of year: approximately 3 minutes in winter, 5 minutes in spring/autumn and around 10 minutes in summer with the window fully open. Doors should be opened wide, where possible.
  • Conference rooms and seminar rooms as well as other rooms used by several people (e.g. break rooms and kitchens) must be adequately ventilated before and after use.

Use of air conditioning units and other secondary ventilation systems

The use of permanently installed air conditioning units in offices used by one person is not harmful. In rooms used by several persons, such as offices with public access, offices during meetings or conference rooms, air conditioning units that merely circulate the air must be used to cool rooms before and after they are used if no additional ventilation systems have been installed. The supply of fresh air must be provided by opening the windows as described above.

The use of other secondary ventilation units such as devices that simply recirculate the air in a room without introducing air from outside to lower the concentration of aerosols (such as fans, mobile air conditioning units, fan heaters) is not harmful in offices used by one person only. If such devices are to be used in offices used by several people or those with public access or during meetings, a risk assessment for this type of use must be carried out. Particular care should be taken to ensure that the flow of air does not move from one person to another to prevent an increased risk of the transfer of droplets or aerosols contaminated with the virus. In addition, a sufficient supply of fresh air from outside must be ensured using manual ventilation as described above.

It is up to us all to to reduce the risk of infection by washing our hands regularly and observing coughing and sneezing etiquette (into the nook of the elbow) .

FAU will ensure that plenty of washing facilities with liquid soap and paper towels are available once students are back on campus.

Tools and work equipment must only be used by one person exclusively wherever possible. Where this is not possible, regular cleaning is required, particularly before handing tools and work equipment to other persons.

Surfaces such as door handles, handrails and tabletops should be cleaned regularly, depending on how often they are used.

FAU will ensure that all university buildings are cleaned on a daily basis during the working week.

The local situation ought to be taken into account when planning and organising restrictions on the number of people allowed in a room or establishing certain walkways to guide the flow of pedestrians (e.g. one way street system, releasing students one row at a time after the lecture/examination).

If possible, there should be clear instructions as to which direction people should enter or leave the room.

The required distance between people should be marked in any access/waiting areas.

Care must also be taken to minimise contact on staircases and in lifts.

The following people are excluded from attending or holding face-to-face sessions:

  1. Anyone proven to be currently infected with SARS-CoV-2.
  2. Anyone who has been in contact with Covid-19 cases in the last 14 days (not applicable to medical and nursing staff who have been in contact with Covid-19 patients whilst wearing protective clothing and following hygiene guidance tailored to health facilities in the German health service).
  3. Anyone required to be in quarantine.
  4. Anyone with symptoms associated with Covid-19 (acute, unspecific general symptoms, a loss of taste and/or smell, respiratory symptoms irrespective of severity).

Attendees/participants/service providers must be informed of these criteria for exclusion in a suitable manner beforehand (e.g. website, notice board).

If anyone develops symptoms during a face-to-face session:

Anyone who develops symptoms typical for SARS-CoV-2 whilst on campus must leave the room and university premises immediately. The session coordinator must be informed of the situation, and must report it immediately to Occupational Safety and the health authority (Gesundheitsamt) responsible. The health authority responsible will decide which other measures are necessary, possibly in consultation with the head of the organisational unit. This may include requiring certain people to go into quarantine.

Information regarding employees who have contracted the virus is available on the coronavirus website under ‘Research and work’.

People with a higher risk of developing severe illness (at-risk groups according to the Robert Koch Institute) are recommended to take sufficient measures to protect themselves. This may include wearing respiratory protection at the required protection level. Physicians at the Occupational Medical Service will be happy to advise those affected and/or their managers.

Teaching staff who belong to an at-risk group may offer classes entirely online provided that the learning outcomes of the class can still be met.

Information on dealing with particularly vulnerable members of staff is available on the coronavirus website under ‘Research and work’.

All members of FAU including all professors, research associates, public servants, employees and students are responsible for ensuring that the hygiene guidance is complied with in their area of responsibility. This applies in particular to managers, committee leaders, examiners and teaching staff. This also includes the responsibility to inform the relevant persons (e.g. participants in examinations and face-to-face sessions) in an appropriate manner about regulations on infection prevention applicable within their own area. Staff responsible for Occupational Safety at FAU shall carry out spot checks on behalf of the Executive Board to ensure that infection prevention regulations are being complied with.

Lecturers have the responsibility for ensuring that the minimum distance and hygiene guidance is complied with in lecture halls and rooms used for teaching, that everyone complies with the 3G rule, that face masks are worn where necessary, and that ‘Darfichrein’ is used for contact tracing. They may deny access to the room if any of these requirements are not complied with.

The FAU crisis team has discussed the pros and cons of using disinfectant in great detail over the course of several meetings, consulting with the scientific experts at the Occupational Medical Service.

At the end of the day, we have decided not to supply or use disinfectant dispensers on FAU premises. The reasons are as follows:

Routes of transmission

According to our medical experts, the most important route of transmission is droplet infection, during which coronavirus pathogens are shed by infected people in droplets which are expelled when coughing and sneezing (and to a lesser extent also when speaking), remain suspended in the air, and are then breathed in by someone else.

This explains why it is so important that a distance of 1.5m is kept between individuals at all times. A face covering ought to be worn whenever it is not possible to keep this distance apart.

The novel coronavirus cannot enter the body through the skin on your hands. The virus can only lead to an infection if it comes into contact with mucous membranes in the mouth, nose or eyes.

 Hand hygiene

According to our experts, consistent hand hygiene (washing regularly using soap and water, in particular before eating, drinking and smoking; avoiding touching your face) is sufficient outside the hospital.

A sufficient number of handwashing facilities are available in all FAU buildings. Hand disinfection is therefore only necessary in instances when you are unable to wash your hands with soap and water, for example before eating (if you are working away from home or outside the office, for example)

Cleaning

G5 is monitoring the situation closely and ensuring that highly frequented sanitary facilities, terminals and public workspaces (in particular examination rooms) are cleaned well and regularly, and that soap and hand towels are available in toilet facilities at all times. Common cleaning products containing detergents are sufficient for cleaning purposes.

If you have any reason to complain, please send an e-mail to

Printable templates for notices and posters on hygiene regulations are available in the appendix to the practical guidelines published by Occupational Safety:

Website ‘Biological work materials’ from Occupational Safety (accessible from the FAU network or via VPN).

Incorporation of self-tests into FAU’s hygiene guidance

To gain a better understanding of the use of self-tests in the context of FAU’s hygiene guidance, some information from our medical experts has been included below. A detailed statement is available in the document called ‘Stellungnahme der FAU zur anlasslosen Schnell- bzw. Eigen-SARS-Cov-2-Tests’ (in German).

  • Since the beginning of the SARS-CoV-2 pandemic, FAU has quickly and consistently established, communicated and regularly evaluated a wide range of comprehensive protective and hygiene measures while continuously taking new scientific findings into consideration and observing public health policy. These measures have been and continue to be suitable for minimising SARS-CoV-2 infections among staff and students at FAU if they are followed consistently.
  • A general rule is that the validity of antigen rapid tests depends directly on the proportion of infected persons among those tested as well as on the sensitivity and specificity of the tests. Specifically, this means that during the current epidemiological situation in Erlangen and Nuremberg, the predictive value for an actual infection is very low, or poor, and that the number of incorrect test results is considerably higher than the number of infections correctly detected.
  • Due to the limited sensitivity of rapid antigen tests, these can also lead to false negative results, which means they do not detect an infection, even though one is present, especially in the early stages of an infection where the viral load is still low.
  • A negative rapid antigen test can provide a false sense of security and thus promote a willingness to take risks while ignoring hygiene guidance.

Each negative SARS-CoV-2 test result therefore only represents a momentary snapshot. Bearing that in mind, you should continue to comply with the currently valid protective measures and hygiene guidance at FAU.

Staff (testing within the context of the SARS-Cov-2 Occupational Safety Directive)

According to current infection prevention regulations, asymptomatic people who are fully vaccinated or have recovered from an infection are not required to show a negative test result. Any members of staff who have not yet been vaccinated are still entitled to two self-tests per week, to be provided free of charge by their employer.

Frequently asked questions about self-tests

Members of staff and assistants can order self-tests by writing to corona-selbsttest@fau.de.

Members of staff who work on site either full time or part time can take a self-test twice a week if they wish.

FAU will not set up a test centre for health and safety reasons and because of budget constraints. Staff should therefore take the self-test themselves at home before going to work. Testing at work would mean that staff have already travelled to work and would potentially come into contact with others unnecessarily on their journey home if they test positive.

Each test includes instructions from the manufacturer in the box. In addition, you can watch an instructional video provided by the Bavarian State Ministry of Public Health and Care Services or read the instructions in this quick reference guide. Self-tests should be carried out at home. If staff with disabilities have problems with carrying out the test themselves, they can take a test at a test centre. Time off work will be granted to travel to the next test centre and for taking the test.

The results of rapid tests and self-tests are not as conclusive as those of a PCR test. You can still be contagious on the day you take a test and the following day, even if the result is negative. Please also note that a negative result is not a ‘free ticket’ that enables you to ignore any rules regarding hygiene measures.

If your test result is positive, you must self-isolate immediately and avoid any contact with other people as much as possible as you might be highly contagious. If you did not take the test at home, you must go home straight away using the most direct route. Please observe social distancing and hygiene rules during the journey. To confirm the result of the self-test, make an appointment for a PCR test without delay by contacting either your general practitioner or by phoning the ‘Kassenärztliche Vereinigung’ on 116 117. You will be given instructions on how to proceed further. In addition, please also observe the applicable measures governed by employment law.

Further information

Face-to-face classes may be held during winter semester 21/22 if the general hygiene guidance and current infection prevention requirements  are observed.

It is no longer necessary to maintain the minimum distance of 1.5 metres in face-to-face classes. In addition to compliance with the hygiene guidance (including recording contact details), the 3G rule and the obligation to wear masks at desks must be observed. There will be no limit on the number of people who can attend.

Classes can be held in the rooms on the list of approved rooms and in rooms managed by the institutes themselves if a hygiene concept agreed upon with Occupational Safety has been drawn up for these rooms.

If additional cleaning that goes beyond the usual standard of cleaning provided by FAU is required by the organiser for classes held in rooms not on the list of approved rooms, this must be agreed beforehand with G5, allowing sufficient notice.

You may only attend classes if you have been tested, vaccinated or recovered and you have voluntarily disclosed this status via darfichrein or by handing in a form. Spot checks to ensure the validity of proof of compliance with the 3G rule will be carried out.

It is important that rooms are ventilated correctly. Please refer to our ventilation concept for further details.

Special hygiene concepts must be drawn up in consultation with Occupational Safety for face-to-face sessions that are to be held outside of the university premises (e.g. excursions).

Special rules agreed by the Bavarian State Ministry of Public Health and Care Services, e.g. for sport, culture, music, gastronomy, conferences and congresses etc. are unaffected by these general rules which apply at FAU and are only incorporated into the special hygiene concepts drafted in consultation with Occupational Safety for these instances (e.g. for field trips, excursions, face-to-face musical or artistic events, practical activities in our sport centre etc.).

New rules for the winter semester

Recording contact details will remain an important part of our hygiene guidance at FAU in order to ensure that we can track and trace contacts as effectively as possible, especially once the requirement to keep a distance from other people is lifted.

NEW: please use the QR code at your seat or the nearest available QR code to check in. Use the room QR code to register your contact details if individual spaces are not allocated by QR codes on desks in the room. This ensures that if someone does contract the virus, only certain people will be identified as close contacts and required to go into quarantine if necessary, rather than everyone in attendance on that day.

In which rooms are contact details recorded?

The IT system ‘darfichrein.de’ is already being used for rooms on the list of approved rooms drawn up by Occupational Safety. Further rooms suitable for face-to-face teaching will be added to the list of approved rooms in consultation with Occupational Safety once they have been set up to allow contact tracing.

Please do not create your own accounts. Contact Occupational Safety if you would like to register a room: zuv-sgas-covid-nachverfolgung@fau.de. (This does not apply to lecturers checking into rooms using a QR code).

Declaration of compliance

As stipulated in the FAU hygiene guidance, everyone attending a face-to-face session is required to record their contact details digitally or by hand, and to submit a declaration stating that they agree to abide by the 3G rule as applicable to the university at all times.

darifchrein.de: Declaration and privacy

Darfichrein.de is being used at FAU solely for the purpose of complying with the legal requirement of collecting contact information and serves only to trace the chain of infection for confirmed cases by health authorities (Gesundheitsamt). The system fulfils all data protection and infection control requirements. FAU will discontinue the use of the application as soon as recording contact details is no longer legally required.

If you have any questions about darfichrein.de please contact Occupational Safety (zuv-sgas-covid-nachverfolgung@fau.de.

The bilingual poster explaining the web application darfichrein.de can be hung up at the entrance (of the building or the room).

Further information

The university also recommends using the Corona-Warn-App provided by the RKI while on university premises.

The session coordinator is responsible for providing individuals who wish to record their contact details manually with a contact tracing form.

Anyone attending a face-to-face session who cannot or does not want to scan a QR code will be given a form to enter their contact details manually. They must enter the following data: last name, first name, telephone number (alternatively complete address or e-mail address), location, room (if applicable seat or table number) and when they attended (date and time).

All forms must be kept in a sealed envelope. After the session, the envelope will be marked with the date, time, place and room number of the relevant session.

The envelope will be stored by the session coordinator for four weeks after the session and the data will then be destroyed in accordance with data protection regulations. If a session coordinator is not available, envelopes containing contact forms can be handed to the room coordinator.

If contact tracing is required, Occupational Safety will contact the session coordinator to request analogue contact data. Analogue contact data may be made available at the request of and in consultation with the health authorities.

Service points and secretary’s offices will open again. Face masks must be worn, however a surgical mask is sufficient. Staff will check compliance with the 3G rules.

You must be vaccinated, recovered or tested in order to enter the libraries and archives. Further information is available on the  University Library website.

Conferences, congresses and other special events may now be held face-to-face providing general hygiene guidance and current infection prevention requirements are observed. A minimum distance does not have to be kept between participants, but in this case masks must be worn at all times. The speaker is not required to wear a mask.

If the minimum distance is maintained between participants, masks can be removed when seated. The organiser of the event is responsible for ensuring that the 3G rule is observed and contact details recorded, either electronically and/or on paper.

Catering can be provided (coffee or a meal) in accordance with the hygiene guidance for catering services. A hygiene concept should be submitted for approval before the event to the member of staff at Occupational Safety responsible for the room.

Please note that approval for special events can only be granted conditionally until further notice. If further restrictions relating to the pandemic are put in place during winter semester 21/22 resulting in additional rooms being required for FAU’s key tasks, reservations for these rooms for conferences, congresses and other special events may be cancelled.

Staff parties may now be held face-to-face providing general hygiene guidance and current infection prevention requirements are observed. If the minimum distance is maintained between participants, masks can be removed when seated. All participants must give their contact details either electronically or on paper. The organiser must ensure compliance with the 3G rule for any guests who are taking part who are not members of FAU.

Catering can be provided in accordance with the hygiene guidance for catering services. A hygiene concept should be submitted for approval before the event to the member of staff at Occupational Safety responsible for the room.

Infection prevention regulations for cultural sites also apply to cultural sites operated by universities and cultural sites in university grounds. Room allocation will be prioritised according to the research, teaching and administrative operations of the university.

Further information

Contact

corona-informationen@fau.de

FAU Occupational Medical Service – BÄD

www.baed.fau.de

Phone: +49 9131 8523666

Occupational Safety

Occupational Safety website (available from the FAU network. Information on VPN access from home is provided by the RRZE

Phone: +49 9131 8526778


FAU mask

(Image: FAU/Celina Henning)

Masks with FAU logo

Face masks with the FAU logo are available for purchase from the restaurants at Langemarckplatz, Erlangen-Süd and Regensburger Straße in Nuremberg. They cost 5 euros each.