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ERASMUS+ traineeships in partner countries

Funding traineeships in so-called partner countries

What is an Erasmus+ traineeship in so-called partner countries?

The aim of Erasmus+ is to promote international exchange and academic collaboration between all countries in the world. For 30 years, the Erasmus+ programme from the European Commission has been offering effective funding for individuals studying or completing traineeships in over 30 countries throughout Europe. In addition, since 2018, funding has been provided for participation in traineeships in so-called ‘partner countries’ outside the EU in selected host institutions.

An Erasmus+ traineeship is a good way to gain practical experience abroad. Recipients are paid a monthly subsidy and a lump sum for travel expenses, and have a contract ensuring that the traineeship is recognised as counting towards their degree programme.

Before applying you should consider which career path you intend to take in the future and to what extent the traineeship could be useful for this, as well as thinking about which foreign or working language you want to use during the traineeship. We would also recommend that you attend information events and read reports from other students.

If you are interested in applying for funding for a traineeship, please pass on your details to Marietta Disch. More information about funding in the Middle East or about a traineeship in the Nürnberger Haus in the Ukraine is available for download in the following two calls for applications. Please also ensure that you read all the further information on the website carefully.

Details of Erasmus+ traineeships (partner countries)

Unlike studying abroad with Erasmus, spending time abroad on a traineeship (internship at a company, carrying out practical research for your final thesis, research placement, practical year, clinical practice, working as an assistant teacher) is eligible for funding from the first semester onwards. We would recommend, however, studying at least one academic year at FAU before commencing a traineeship abroad. You should be sufficiently proficient in the working language and/or the language of the country you intend visiting.

Students may be granted Erasmus+ funding (for programme countries and partner countries) more than once as detailed below:

  • New degree programmes (Bachelor’s, Master’s, doctoral degree/PhD): a total of 12 months in each period of study can be spent studying and/or taking part in a traineeship abroad. This corresponds to a maximum of 3 x 12 = 36 months.
  • Traditional degree programmes (studying to be a teacher in Germany, state examination): 24 months for either studying or taking part in a traineeship abroad before completing the first degree. A further 12 months are possible when studying for a doctoral degree, in other words a maximum total of 24 + 12 = 36 months.

You are entitled to funding if you are enrolled at FAU for a degree programme with the aim of obtaining a university degree (including a doctoral degree) and are planning a traineeship relevant or applicable to your degree programme in another country outside Europe (see list of possible host countries below). There are no restrictions as to nationality.

FAU has received funding up to 31 July 2020 (2018 project) for: Bosnia, Cuba, Egypt, Israel, Jordan, Palestine, Russia, Serbia, Tunisia, Ukraine. Some restrictions apply to the host institutions.

Further countries may be added in June (2019 project until 31 July 2021) depending on the decision made by the EU Commission about FAU’s application for funding.

Funding is available for traineeships in companies, organisations, research facilities, hospitals, educational facilities etc. Traineeships can be carried out in any institution based in one of the programme countries acting either in the employment market or in areas relating to general and vocational education or youth work. They must all, however, have their place of jurisdiction in the host country. Research placements at institutes of higher education are also possible.

Funding is not available for traineeships at:

  • EU institutions and other EU facilities including specialised agencies
  • Institutions administering EU programmes (e.g. national Erasmus+ offices)
  • Institutions with their legal headquarters in Germany.

Country Institution Purpose Duration
Egypt Al-Azhar University, Cairo Doctoral degree research in Islamic Theology

Contact for questions regarding content: Prof.Dr. Maha El-Kaisy-Friemuth

2 – 5 months
Egypt Not specified Traineeship

Examples:

  • Friedrich-Ebert-Stiftung Egypt Office
  • Hanns Seidel Foundation Egypt
  • Goethe Institut Cairo
  • Deutsche Evangelische Oberschule Cairo
1 x 2 – 5 months
Bosnia Not specified Traineeships, examples
  • Konrad-Adenauer-Stiftung, Bosnia-Herzegovina Office
  • Serbian Orthodox Church
  • Pravni institut
  • Heinrich-Böll-Stiftung Bosna i Hercegovina
  • Friedrich Naumann Foundation for Freedom – Bosnia-Herzegovina Office
  • Friedrich-Ebert-Stiftung e.V. – Bosnia-Herzegovina Office
  • German Chamber of Foreign Trade and Industry in Bosnia-Herzegovina
1 x 5 months
Jordan Not specified Traineeships, examples:
  • Goethe-Institut Jordan
  • Konrad-Adenauer-Stiftung Jordan Office
  • Friedrich-Ebert-Stiftung, Jordan Office
  • Friedrich Naumann Foundation Jordan
1 x 5 months
Israel Not specified, (laboratory placements possible in partner universities, otherwise traineeships in companies, foundations and NGOs) Traineeships, examples:
  • Hanns Seidel Foundation – Israel/Palestinian Regions
  • Friedrich Naumann Foundation for Freedom – Jerusalem
  • Konrad-Adenauer-Stiftung Israel Office
  • Friedrich-Ebert-Stiftung Israel
  • Heinrich Böll Foundation – Tel Aviv Office
  • Givat Haviva International School
  • Galilee International Management Institute
  • Mossawa Center The Advocacy Center For Arab Citizens
  • Mada al-Carmel – The Arab Center for Applied Social Research
  • Beit Ha’Gefen – The Arab-Jewish Cultural Center
  • Willy Brandt Center Jerusalem
6 x 5 months (shorter stays also possible)
Cuba Universidad de la Habana, Facultad de Artes y Letras Doctoral degree research for Romance Linguistics

Contact for questions regarding content: Prof. Dr. Silke Jansen

1 x 3 months
Palestine Not specified Traineeships, examples:
  • The Evangelical Lutheran Chruch in Jordan and the Holy Land
  • Friedrich-Ebert-Stiftung – Palestinian Territories
  • Konrad-Adenauer-Stiftung Office for Palestinian Territories
  • Heinrich Böll Stiftung – Palestine and Jordan Office, Ramallah
  • Rosa-Luxemburg-Stiftung Regional Office Palestine and Jordan
  • Goethe-Institut Palestinian Territories
  • Palestine Save the Children Foundation
  • Alternative Information Center (AIC) Bethlehem
1 x 5 or 2 x 2 months
Morocco

Provisionally as of autumn 2019

Provisionally as of autumn 2019

Not specified

Traineeships, examples:
  • Konrad-Adenauer-Stiftung Morocco Office
  • Hanns Seidel Foundation, Rabat Office
  • Friedrich Naumann Foundation for Freedom – Morocco
  • Friedrich-Ebert-Stiftung, Morocco Office
  • Heinrich-Böll-Stiftung – Morokko Office, Rabat
Russia Erlangen Haus, Vladimir Internship and language assistant positions, teaching, organising cultural events;

Suitable for teaching degree students or those interested in teaching German as a foreign language, knowledge of Russian required

1 x 5 months
Serbia Kragujevac University, Chemistry Department Laboratory placements for Master’s theses or doctoral degree research

Contact for questions regarding content: Prof. Dr. Ivanovic-Burzamovic; Dr. Almut Ruyter

1 x 5 or 2 x 2 months
Serbia Belgrade University, Chemistry Department Laboratory placements for Master’s theses or doctoral degree research

Contact for questions regarding content: Prof. Dr. Ivanovic-Burzamovic; Dr. Almut Ruyter

1 x 5 or 2 x 2 months
Tunisia University of Sousse; Oriental Studies Traineeship for doctoral degree research

Contact for questions regarding content: Prof.Dr. Edzard

1 x 6 months
Tunisia University of Sousse, Archaeology Traineeship for doctoral degree research

Contact for questions regarding content: Prof. Dr. Dreyer

2 x 6 months
Ukraine Internship and language assistant positions, teaching, organising cultural events

Suitable for teaching degree students or those interested in teaching German as a foreign language, knowledge of Russian/Ukrainian required

1 x 5 months

 

The traineeship must last at least a total of 60 funding days.

A funding month is not equivalent to a calendar month.

Funding is provided, for example, from 2 October to 1 December or from 15 March to 14 May. No other funding is available. If you complete your traineeship in less than 2 months, you are obliged to pay back the entire grant. An extension is possible, but must be applied for at least 4 weeks before the traineeship is planned to end.

Please inform us in good time of any changes to the duration of your stay. We need written confirmation from the organisation hosting your traineeship. We will then re-calculate your grant.

Any differences are then settled with the final instalment, depending on the funds we have available. There is no guarantee that we will be able to extend your grant.

You are free to choose the starting and finishing date of your traineeship yourself. Within the framework of the Erasmus+ funding period 2018, funding can be granted for traineeships abroad in partner countries until 31 July 2020.

The latest starting date for a traineeship lasting at least 2 months in the current funding period is therefore 01 June 2020. Funding is granted as long as sufficient financing is available. Funds are allocated according to the order in which applications are received. Incomplete applications are moved to the end of the queue when allocating funds.

Funding for the Erasmus+ traineeship is paid in two instalments. 70 percent of the total is paid out before the traineeship, the outstanding 30 percent are then paid by bank transfer once you have completed your traineeship and your report and traineeship certificate have been received. You are still eligible for Erasmus+ funding even if during the traineeship you receive funding from a private or public foundation, a BAföG international grant, the DAAD, or remuneration from the institution where you are doing the traineeship. You are not, however, entitled to other funding from the EU at the same time.

You receive a partial scholarship, which is an allowance of 700 euros a month for living costs that is calculated according to the exact number of days and a contribution towards travel expenses, depending on the distance one way according to the EU calculator:

km Funding
10 – 99 €20
100  – 499 € 180
500 – 1,999 (e.g. Charkiw, Bosnia, Serbia) € 275
2,000 – 2,999 (e.g. Vladimir, Palestine, JO EG; MC, TN, IL, ) € 360
3,000 – 3,999 € 530
4,000 – 7,999 € 820
Over 8,000 (Cuba) € 1,500

  • Potential candidates should send the following information by June 7, 2019 to marietta.disch@fau.de with the following subject: ‘Preregistration Erasmus SMP PARTNER COUNTRIES 2018, LAST NAME, first name’:  Personal data (first name, last name, date of birth, e-mail, student registration number, degree programme at FAU), exact date of planned stay abroad, exact name of host institution with country (and website if applicable) and the person to contact there. You will then receive an e-mail with a link for an online application and further information about the process.
  • If you are interested in a traineeship after the application deadline for the call for applications has passed, please contact marietta.disch@fau.de.
  • In justified, exceptional cases, application documents can be submitted until just before the traineeship is due to start, however processing will be delayed as a result, which may in turn lead to a delay in the first instalment being paid.
  • Applications for Erasmus+ funding are processed according to the date on which they are received. When allocating funding, attention is paid to when the documents were submitted and whether they are complete and consistent.

An application cannot be made retrospectively or after the traineeship has started.

Applications are sorted fairly and transparently by the staff responsible in the Central Office for International Affairs. The selection criteria are divided into qualitative and formal criteria.

The formal criteria are:

  • Documents must be complete
  • Information given must be correct
  • Information must be plausible
  • Deadlines must be met, any other agreements complied with and applicants must have the required language skills.

The qualitative criteria are:

  • The applicant must be motivated to do the traineeship for reasons relating to their subject and their career
  • The traineeship must be incorporated into the applicant’s course of studies.

Please contact the traineeship advisor at your institute or faculty if you have any questions about having your traineeship accredited towards your degree programme. The Central Office for International Affairs arranges for your stay abroad to be included automatically in your diploma supplement.

Students doing a traineeship abroad must ensure that they have adequate insurance cover. The DAAD, for example, offers various insurance options especially for doing a traineeship either within Europe or elsewhere in the world. Detailed information and additional links can be found on the DAAD websites .

 

Health insurance

The European health insurance card is all that is needed for traineeships within the EU. Germany has also concluded social insurance agreements with various countries outside the EU. In these cases, students have to obtain an entitlement document (‘Anspruchsbescheinigung’) from their German health insurance company.

Please note that the existing insurance cover may not be sufficient, particularly if return transport or particular medical intervention is required. It may be worthwhile taking out private health insurance to cover these eventualities. Students have to take out private health insurance for traineeships outside the EU and in countries with which there is no social security agreement.

Those students who have private health insurance should check with their insurance company whether the stay abroad is covered and take out private health insurance to cover the time spent abroad if necessary.

Accident and liability insurance

Two types of insurance are required for the duration of the traineeship:

  • accident insurance to cover damage suffered at your place of work
  • liability insurance to cover damage you cause at your place of work

6 steps to Erasmus+ traineeships

Check first of all with someone responsible at your institute or your faculty which specific requirements have to be met when working on your final thesis or ensuring that the traineeship counts towards your degree. Your traineeship advisor will help you find the person who is responsible at your institute. Detailed information is available on the website for preparing for stays abroad.

You are not allocated a traineeship place as part of the scholarship for Bosnia or the Arab region. It is up to you to organise a traineeship place abroad before applying. The Central Office for International Affairs is happy to advise.

Further information:

Once you have been offered a place, you should apply to the Central Office for International Affairs and register online. You need to upload certain documents to the portal (confirmation of enrolment, traineeship contract with host institution etc.). Your data is recorded and afterwards you will receive a personalised EU Learning/Mobility Agreement for Traineeships online in the portal.

Complete the Learning/Mobility Agreement for Traineeships in consultation with the institution where you are to do the traineeship and the person responsible for accrediting the traineeship at your institute or faculty. Please note that all parties involved have to sign before the traineeship starts.

Upload the Learning/Mobility Agreement signed by all parties to complete your documents at the latest one month before the traineeship is due to start (high resolution pdf scan).

Once all documents are complete, you can access your grant agreement via the online portal, as well as the grant confirmation, confirmation of BaFöG and, in the case of non-EU citizens, any documents you may require to apply for a visa to the host country. Please print off two copies of the Grant Agreement, sign both originals and send them back by post to the Central Office for International Affairs. We can only accept originals, not scans. One original will then be returned to you by post, and 70 percent of the agreed grant transferred to you in advance. Now you can go abroad and start your traineeship as planned.

Shortly before the traineeship is due to end, you will be provided with a template for the required Traineeship Certificate via the online portal. This must be issued and signed by the institution where you are doing your traineeship (see section ‘Documents and forms’). After completing their stay, all participants receive an invitation to take part in the so-called EU Survey. You will then receive a PDF file that you must also upload onto the online portal of the Central Office for International Affairs. The data is then checked and the grant adjusted if necessary.  You are provided with a final confirmation online and the second instalment or final payment is transferred or you are asked to make a repayment, as the case may be.

Documents and forms

Students who intend applying for a grant for a traineeship should first please contact Marietta Disch and pass on their details (date of birth, degree programme, student registration number, e-mail address, host institution and definitive period of traineeship).

 

ERASMUS+ SMP partner countries – Checklist for applications – currently being prepared

ERASMUS+traineeship Confirmation of traineeship Letter_of_confirmation (replacement for traineeship contract)

ERASMUS+ SMP- Learning Agreement for Traineeships (English template)

Guidelines für SMP Learning Agreements Partner Countries

ERASMUS+ SMP Application for Extension

ERASMUS+SMP Checklist for End of Traineeship – currently being revised

ERASMUS+ SMP  End of Traineeship_Certificate  (Example)