Performance review meetings with doctoral candidates
Support for performance reviews with doctoral candidates
As a supervisor of doctoral degrees you are expected to guide your doctoral candidates and have regular meetings to discuss their research with them. It therefore makes sense to have individual performance review meetings at least once a year. The main aim of performance review meetings is to draw up a list of which objectives each of you have with regard to working and dealing with each other.
Working together like this allows you to
- increase work satisfaction
- incorporate the ideas, expert knowledge and experience of your staff more effectively into planning
- obtain feedback on your own conduct
- work more effectively
- evaluate results more effectively.
The Graduate Centre is happy to support you by
- putting together the necessary documents
- advising you on how meetings should be held
- participating in individual meetings if so required
- giving feedback after the meeting.
Our experience has shown the following procedure to be best:
- Arrange an appointment which suits you both. The supervisor should take the initiative here.
- Forward the self-reflection form to your staff member and ask them to fill it in.
- Fill in the self-reflection form for your staff member from your point of view.
- Have your meeting. The self-reflection form should be taken as a guide which you can work through together, and discuss and compare answers. If so requested, Dr. Silke Schnurbusch from the Graduate Centre can attend to give additional support.
- Agree and write down the objectives/further training measures.
- Agree when to hold the next meeting.
The following documents are available to help you with performance reviews (in German):
- Objectives, content and framework for conducting performance reviews with doctoral candidates, information sheet 1
- Individual choice of location and self-reflection for doctoral candidates and research associates, information sheet 2
- Preparing for a performance review for supervisors and superiors, information sheet 3
- Preparing for a performance review for staff and doctoral candidates, information sheet 4
During the meeting, you are sure to identify some skills and competencies which you both agree the doctoral candidate can work on. Together, you should decide which and how many seminars the doctoral candidate should attend. FAU offers qualification seminars and workshops on a range of different topics via various platforms. Please contact the relevant office if you have any queries or to book a place.
- Office of Research Career Development and Graduate Centre (in German)
- Digital Tech Academy DTA
- Office of Knowledge and Technology Transfer and Continuing Education (Kontaktstelle für Wissens- und Technologietransfer) (WTT) (in German)
- Centre for Continuing Education in University-Level Teaching (FBZHL) (in German)